Rules

September 14, 2010 Off By admin

Download Final-Rules.pdf

THE RULES OF

 SLADE CAMPUS PAST STUDENTS’ ASSOCIATION INC

  

PREAMBLE

Slade School was established in 1926 as a result of planning commenced in 1918. It occupied the campus at Horsman Road, Warwick until its closure in 1997.

St Catharine’s Church of England Girls’ High School was established in Stanthorpe in 1909, having been initially called the Cambridge Ladies College when it opened in 1905. The Church of England Girls’ School was established in Warwick in 1918. The Stanthorpe School closed in 1936 and was moved to and amalgamated with CEGS Warwick from 1937 under the name of St Catharine’s Warwick.

Slade and St Catharine’s were amalgamated in 1972. The St Catharine’s campus was vacated and many buildings relocated to the Slade Campus. Slade School became a co-educational school operating under that name.

An Old Boys’ Union had been established in 1930, subsequently to become the Old Boys Association, and as well a St Catharine’s Old Girls’ Association was formed, first in Stanthorpe, as did CEGS Warwick, and after merging the St Catharine’s Old Girls’ Association continued. In 1979 the name Slade School Past Students’ Association was adopted, the entity embracing both organisations.

 

Warwick Christian College has operated from the Slade Campus since 2013 as a fully functional school.

This Association is for the benefit of past students of all schools which have operated from Slade Campus.

NAME

  1. The Name of the INCORPORATED Association shall be “SLADE CAMPUS PAST STUDENTS’ ASSOCIATION INC”.

 

DEFINITIONS

  1. In these Rules unless the context otherwise indicates, the following terms shall have the meanings respectively assigned to them:

the Campus” means The Slade Campus of the Warwick Christian College at Horsman Road Warwick.

the Association” means the Slade Campus Past Students’ Association Inc.

the Committee” means the Management Committee of the Slade Campus Past Students’ Association Inc constituted under these Rules.

 

OBJECTS

  1. The objects of the Association shall be:-
  2. To establish good fellowship among present and potential Members of the Association.
  3. To promote and advance the interests of the Association in all its branches and activities in such a manner as the Association shall think fit following consultation with the Headmaster/Principal of Slade Campus.
  4. To assist in the education of students at the Campus by such means and at such times as the Association shall determine following consultation with the Headmaster/Principal of Slade Campus.
  5. To be a custodian of the history of Slade School and St Catharine’s Church of England Girls’ School and of the two schools which preceded the formation of St Catharine’s Warwick, St Catharine’s Church of England Girls’ High School, Stanthorpe and CEGS Warwick, and of Warwick Christian College which is currently operated from the Campus.
  6. To provide a forum for care, companionship and support for needy Members.
  7. To promote a sense of citizenship.
  8. To raise money for and devote such part of the funds of the Association as the Committee shall decide for the promotion of any object or project for the benefit of the Campus.
  9. To do all other such acts and things as may be necessary to carry out and give effect to all or any of the above objects.

 

MEMBERSHIP

  1. The following persons shall be eligible for Ordinary Membership of the Association:-
  2. Past students of colleges operated by Christian Community Ministries Ltd, including Warwick Christian College;
  3. Past students of Slade School or of St Catharine’s Church of England School or of The St Catharine’s Church of England Girl’s High School. Stanthorpe, or of The Church of England Girls’ School, Warwick, and their descendants.
  4. Past Members of Staff of Slade School or of St Catharine’s Church of England School.
  5. Past students of any other School, who have attended the Campus.
  6. Members of staff of any other school, who have attended the Campus.
  7. 5. The Committee must consider an application for Membership at the next meeting of the Committee held after it receives-
  8. the application; and
  9. the appropriate Membership fee for the application.

The Committee must decide at the meeting whether to accept or reject the application. If a simple majority of the Committee Members present at the meeting vote to accept the applicant as a Member, the applicant must be accepted as a Member to the class of Member applied for. The Secretary of the Association must, as soon as practicable after the Committee decides to accept or reject an application, give the applicant written notice of the decision.

  1. 6. A person whose application for Membership has been rejected has no right to appeal the decision of the committee under the Rules of this Association.
  2. Each class of Membership is unlimited in the number of Members it may have.

 

HONORARY LIFE MEMBERSHIP

  1. An Honorary Life Member may be so elected only at a General Meeting of the Association. Honorary Life Membership may be conferred only for particularly meritorious, consistent and long-standing service to the Association.

 

ASSOCIATE MEMBERSHIP

  1. The Committee may, upon application or upon its own initiative, admit a person as an Associate Member of the Association. Eligible persons may be relatives or friends of Members, extant or deceased, and other persons whom the Committee considers suitable. An involvement with the Association prior to admission is a prerequisite for Associate Membership: provided that no person eligible for Ordinary Membership shall be admitted as an Associate Member.


HONORARY MEMBERSHIP

  1. The Committee may, upon application or upon its own initiative, admit a person as an Honorary Member of the Association. There is no prerequisite for Honorary Membership: provided that no person eligible for Ordinary Membership shall be admitted as an Honorary Member. Honorary Membership shall be for a duration specified at the time of admission.

INSIGNIA

  1. The insignia of the Association shall be such as the Committee may from time to time determine, and only Members of the Association shall be entitled to wear or display the same.

 

RESIGNATION OF MEMBERS

  1. A Member may resign from the Association by notice in writing given to the Secretary, and shall cease to be a Member from the day on which such notice is received by the Secretary.
  2. A person who for any reason has ceased to be a Member of the Association shall nevertheless remain liable for and pay to the Association all moneys which may be due from him or her to the Association up to the end of the financial year within which he or she resigns. The Committee, however, in its discretion, may remit all arrears on the application for reinstatement.

 

SUBSCRIPTIONS

  1. The Annual Subscription for Membership of the Association shall be determined by the Committee and shall be payable in advance on the 1st of July each year, provided that the Committee is empowered to accept a lesser sum for the Membership of any part of the first three years of Membership, and shall determine such sum provided also that the Committee, on receipt of an application and such information as it considers necessary, may reduce the subscription to be paid by any Member on the grounds of that Member’s financial hardship. Any such reduction shall be subject to annual review by the Committee.
  2. No Member whose subscription is in arrears for a period of more than three months shall be entitled to speak or vote at any meeting of the Association or be eligible to hold any office of the Association.
  3. Any Member whose subscription shall be in arrears for a period of twelve months shall cease, ipso facto, to be a Member of the Association. Such Member may apply to the Committee, upon payment of all arrears of his subscription, or upon other terms as the Committee may see fit, to be reinstated as a Member of the Association. The Committee may in its discretion remit all or any arrears on an application for reinstatement.

 

FUNDS

  1. The funds of the Association shall be applied in defraying the expenses connected with the management of the Association and in carrying out the objects of the Association. No portion shall be distributed directly or indirectly to the Members of the Association except as bona fide compensation for services rendered or expenses incurred on behalf of the Association.
  2. All moneys received on behalf of the Association shall be paid into a banking account in the name of the Association with a bank nominated by the Committee within five days of receipt of such moneys and cheques or other negotiable instruments may be endorsed by either the President, Secretary, or the Treasurer.
  3. No account shall be paid unless payment has been approved by at least two Members of the Committee. All cheques shall be signed by any two of the President, Secretary and Treasurer. All payments are to be ratified at the next meeting.

 

OFFICE BEARERS

  1. The Office Bearers, all of whom shall be Members of the Association, shall consist of the President, Vice President, Secretary and Treasurer.

COMMITTEE

  1. The Committee of the Association shall consist of the President, Vice President, Secretary, Treasurer, Immediate Past President and any other Members elected at a General Meeting.
  2. All Committee Members of the Association (other than the Immediate Past President or a Committee Member appointed to fill a casual vacancy) shall be elected at the Annual General Meeting of the Association, and shall retain office until the next Annual General Meeting or until such time as he or she shall have resigned or shall have been removed from office as provided by these Rules.

Neither an Honorary Member nor an Associate Member shall be entitled to be a Committee Member.

All Committee Members must give their prior written consent to their appointment and must commit to attend Committee meetings.

  1. The position of President shall not be occupied by any one person for more than four consecutive years, at which time the President must retire but shall be eligible for re-election upon a unanimous vote of the Members.
  2. 24. Subject to the Rules or a resolution of the Members carried at a general meeting, the Committee,
  3. has the general control and management of the administration of the affairs, property and funds of the Association and;
  4. has the authority to interpret the meaning of these Rules and any matter relating to the Association on which the Rules are silent;
  5. may exercise the powers of the Association to invest in a way the Members of the Association may from time to time decide.

 

  1. No Committee Member shall receive remuneration or be paid any fees in respect of their ordinary duties as a Committee Member. This does not prohibit the payment of bona fide compensation for services rendered or expenses incurred on behalf of the Association.  The Association may pay the Committee Members’ travelling and other expenses that they properly incur in connection with the Association’s business provided that any such payment would be reasonable in the circumstances of the Association. Any such payments must be approved by the Committee.

 

CASUAL VACANCIES

  1. In the event of a vacancy or vacancies occurring among Members of the Committee for any cause whatever, the Committee may fill such vacancy or vacancies. The office of a Member or Members so appointed shall expire at the next Annual General Meeting of the Association.

 

REMOVAL OF COMMITTEE MEMBERS

  1. Any Committee Member may be removed from office by a resolution of a simple majority of the Members of the Association present at a Special General Meeting of the Association duly summoned for the purpose of considering such removal. A Committee Member has no right of appeal against the Committee Member’s removal from office under this rule.
  2. In the event of any Member of the Committee being absent from three Committee Meetings without leave of the Committee, they cease to be a Committee Member and the casual vacancy thereby created may be filled in accordance with these Rules.

 

SUB-COMMITTEES

  1. At any General Meeting of the Association or meeting of the Committee, a sub-committee may be appointed for such purposes as may seem advisable, and such Sub-Committee shall conform to any resolution that may be imposed on it by the meeting appointing such Sub-Committee.

 

MEETINGS

  1. The Committee shall be convened at least three times a year to receive and deal with the accounts, arrange and discuss the affairs of the Association and carry on the business thereof. Members may convene in person or by telephone conference. The quorum at any such meeting shall be four Committee Members.

The Annual General Meeting of the Association shall be held upon a date to be appointed by the Committee and at such place as the Committee may determine and not less than fourteen days’ notice thereof shall be given to all Members of the Association whose subscriptions are not in arrears. The non-receipt of any notice of any Member shall not invalidate the proceedings at any meeting.

The business of the Annual General Meeting shall be to receive from the Committee a report and balance sheet (which shall be audited if required by law) for the preceding financial year; to elect the Office Bearers and Committee Members of the Association for the ensuing year; to elect an Auditor for the ensuing year (if required by law), and to decide such other business as may be properly brought before the meeting.

A Special General Meeting of the Association may be called by the Committee at any time upon at least fourteen days’ notice to all Members of the Association whose subscriptions are not in arrears.

  1. 31. When recording the minutes of Committee meetings, general meetings and the Annual General Meeting the Secretary must;
  2. ensure full and accurate minutes of all questions, matters, resolutions and other proceedings of each Committee meeting and general meetings in a minute book; and
  3. ensure the minute’s book for each general meeting is open for inspection at all reasonable times by any financial Member who previously applies to the secretary for inspection.

To ensure the accuracy of the minutes recorded under the subsection 31 (a):

  1. the minutes of each Committee meeting must be signed by the chairperson of the meeting or the chairperson of the next Committee meeting, verifying their accuracy; and
  2. the minutes of each general meeting must be signed by the chairperson of the meeting, or the chairperson of the next general meeting, verifying their accuracy; and
  3. the minutes of each annual general meeting must be signed by the chairperson of the meeting, or the chairperson of the next meeting of the Association that is a general meeting or annual general meeting, verifying their accuracy.

QUORUM FOR AND ADJOURNMENT OF GENERAL MEETINGS

  1. The quorum for a general meeting is at least the number of Members elected or appointed to the Committee at the close of the Association’s last general meeting plus 1.
  2. No business may be conducted at a general meeting unless there is a quorum of Members when the meeting proceeds to business.
  3. If there is no quorum within 30 minutes after the time fixed for a general meeting called on the request of Members of the Committee or the Association, the meeting lapses.
  4. If there is no quorum within 30 minutes after the time fixed for a general meeting called other than on the request of Members of the Committee or the Association—
    • the meeting is to be adjourned for at least 7 days; and
    • the Committee is to decide the day, time and place of the adjourned meeting.
  5. The chairperson may, with the consent of any meeting at which there is a quorum, and must if directed by the meeting, adjourn the meeting from time to time and from place to place.
  6. If a meeting is adjourned under Rule 36, only the business left unfinished at the meeting from which the adjournment took place may be conducted at the adjourned meeting.
  7. The Secretary is not required to give the Members notice of an adjournment or of the business to be conducted at an adjourned meeting unless a meeting is adjourned for at least 30 days.
  8. If a meeting is adjourned for at least 30 days, notice of the adjourned meeting must be given in the same way notice is given for an original meeting.

CHAIRMAN

  1. At all General Meetings of the Association, the President, and in his or her absence, the Vice-President, or failing that, a Member selected by the Committee shall take the chair.

VOTING

  1. An Honorary Life Member may not vote at any meeting of the Committee or the Association unless he or she is qualified to be an Ordinary Member of the Association. Associate Members and Honorary Members may not vote at any meeting of the Committee or the Association.

PROCEDURE AT GENERAL MEETINGS

  1. A Member may take part and vote in a general meeting in person, by proxy, by attorney or by using any technology that reasonably allows the Member to hear and take part in discussions as they happen. A Member who participates in a meeting as mentioned in this Rule is taken to be present at the meeting.
  2. At a general meeting, each question, matter or resolution, other than a special resolution, must be decided by a majority of votes of the Members present and eligible to vote.
  3. Each Member present and eligible to vote is entitled to 1 vote only and, if the votes are equal, the chairperson has a casting vote as well as a primary vote.
  4. A Member is not entitled to vote at a general meeting if the Member’s annual subscription is in arrears at the date of the meeting.
  5. The method of voting is to be decided by the Committee.
  6. However, if at least 20% of the Members present demand a secret ballot, voting must be by secret ballot.
  7. If a secret ballot is held, the chairperson must appoint 2 Members to conduct the secret ballot in the way the chairperson decides.
  8. The result of a secret ballot as declared by the chairperson is taken to be a resolution of the meeting at which the ballot was held.

Special general meetingS

  1. The Secretary must call a special general meeting by giving each Member of the Association notice of the meeting within 14 days after—
    • being directed to call the meeting by the Committee; or
    • being given a written request specifying the object of the meeting, the business to be conducted at the Meeting, and be signed by at least two Members.
  2. A special general meeting must be held within 3 months after the Secretary—
    • is directed to call the meeting by the Committee; or
    • is given the written request mentioned in Subrule 50(b).
  3. If the Secretary is unable or unwilling to call the special meeting, the President must call the meeting.
  4. The notice shall be given to Members under Rule 50 must be given in writing specifying the time and place of such meeting and the nature of the business to be transacted.

Proxies

  1. The instrument appointing a proxy must—
    • if the appointor is an individual—be signed by the appointor or the appointor’s attorney properly authorised in writing; or
    • if the appointor is a corporation—
      • be under seal; or
      • be signed by a properly authorised officer or attorney of the corporation.
  1. A proxy may be a Member of the Association or another person.
  2. Each instrument appointing a proxy must be given to the Secretary before the start of the meeting or adjourned meeting at which the person named in the instrument proposes to vote.
  3. Unless otherwise instructed by the appointor, the proxy may vote as the proxy considers appropriate.
  4. An instrument appointing a proxy must be in writing and be in the following or similar form —

SLADE CAMPUS PAST STUDENTS’ ASSOCIATION INC:

I,                               of ,                   being
a Member of the association, appoint

  of
as my proxy to vote for me on my behalf at the (annual) general meeting of the association, to be held on the    day of
20
and at any adjournment of the meeting.

Signed this                    day of                                     20        .

Signature

This form is to be used *in favour of/*against [strike out whichever is not wanted] the following resolutions—

           [List relevant resolutions]

 

AMENDMENT OF RULES

  1. Subject to the Act, these Rules may be amended, repealed or added to by special resolution carried at a general meeting.
  2. However, an amendment, repeal or addition is valid only if it is registered by the chief executive.

 

REMOVAL OF MEMBERS

  1. The Committee shall have the power to remove from the list of Members of the Association the name of any Member who:

(a)        in its opinion has been guilty of conduct discreditable to the Association; or

(b)        is in arrears of subscription fees owing to the Association by more than 12 months;

and such person shall forthwith cease to be a Member of the Association; provided that thirty days’ notice in writing of intention to take such action shall be first given to such Member, calling upon him or her to show cause to the Committee at the next meeting after the expiration of such thirty days why his or her name should not be removed from the list of Members. A person whose Membership has been terminated has no right to appeal the decision of the committee under the Rules of the Association.

 

AUDITS

  1. The financial year of the Association closes on 30th June in each year. If required by law, the Accounts of the Association shall be audited at least once annually after which the auditor’s reports will be presented to the Members. This audit will include the preparation of a statement of income and expenditure, assets and liabilities, mortgages, charges and securities affecting the property of the Association for each financial year which will also be presented to the Members.

 

BOOKS

  1. The books, the register of Members, and records of the Association other than the current books of account shall be kept in the custody of the Secretary and shall be open to inspection at all reasonable times to Members of the Association. The current books of account of the Association shall be kept in the Custody of the Treasurer.
  2. 64. The Committee must ensure the Association has a common seal. The common seal must be-
  3. kept securely by the Committee; and
  4. used only under the authority of the Committee.
  5. Each instrument to which the seal is attached must be signed by a Member of the Committee and countersigned by-
  6. the Secretary; or
  7. another Member of the Committee; or
  8. someone appointed by the

 

REGULATIONS

  1. The Committee shall have the power to make, repeal and amend from time to time all such by-laws and regulations (not inconsistent with these Rules) as it shall think expedient for the internal management and well-being of the Association or for the conduct of any matters disputed or referred to a sub-committee.

 

CONTROL OF FUNDS

  1. The Committee shall have control and disposal of all funds of, or held by the Association, and shall have power to make all necessary arrangements for carrying out the objects of the Association, and as regards the investment and disbursement of any such funds.

Without otherwise limiting the powers of the Committee in this behalf the Committee shall be specifically authorized to establish funds devoted to special purposes, particularly for the endowment of scholarships and bursaries for Students at the Campus, and the Committee shall be authorised to take all such steps as may be necessary for the administration and application of such funds.

 

DISTRIBUTION OF SURPLUS ASSETS TO ANOTHER ENTITY

 

  1. This Rule applies if the Association:

(a)        is wound up under part 10 of the Act; and;

(b)        has surplus assets.

  1. The surplus assets must not be distributed among the Members of the Association.
  2. The surplus assets must be given to another entity:

(a)        having objects similar to the Association’s objects; and

(b)        the Rules of which prohibit the distribution of the entity’s income and assets to its  Members.

  1. In this Rule, surplus assets means, in relation to the Association, the assets after payment of the debts and liabilities remaining on a winding-up of the Association and the payment of costs, charges and expenses of the winding-up.

AUTHORISED INVESTMENTS

  1. The Committee shall have power to invest all or any part of the funds of the Association in any of the investments hereunder described, but not otherwise except with the consent of the Members of the Association given by resolution at a General Meeting.
  2. Any of the investments for the time being allowed by law for the investment of trust funds.
  3. Fixed deposit in any reputable Bank of issue or deposit or in any Government savings bank.
  4. Stocks, shares or securities, the capital whereof, or a minimum rate of interest or dividend thereon is guaranteed by the British Government, the Commonwealth of Australia, or any of the Australia States.
  5. Stocks, bonds, debentures, mortgages or securities (by whatsoever name they may be called) of any public municipal or local body or authority situated in Australia.
  6. Policies of insurance effected upon the life or lives of any Member or Members or upon the life of any such person, including all premiums payable thereunder, provided that such policies shall be for the absolute benefit of the Association or in furtherance of its objectives.
  7. Debentures, mortgages, securities or loans securities (by whatsoever name they may be called).

 

NOTICES

  1. Any notice required by law or by or under these Rules to be given to any Member shall be given:

 

  • personally; or
  • by sending it by post to the address for the Member in the Register of Members; or
  • by sending it to the fax number nominated by the Member; or
  • by sending it by e-mail or like device to the e-mail address or other electronic address nominated by the Member.

 

  1. Where a notice is given personally, service of the notice shall be deemed to occur on the day of receipt. Where a notice is sent by post, service of the notice shall be deemed to be effected by properly addressing, pre-paying, and posting a letter containing the notice, and to have been effected 3 days after it is posted. Where a notice has been given by facsimile, e-mail or like device it shall be deemed to have been given on the same day as transmission.

 

PROCEDURE AND GENERAL

  1. At all meetings of the Association or of the Committee in all matters of debate, procedure, or order, the decision of the Chairman shall be final.